Authoring & Registration
A new contract is created from a template or a file. Incoming contracts can be registered in the system. Each contract’s record card contains necessary information: key attributes, responsible employees and obligations.
Approval & Execution
Contract approval (both within the organization and with an outer contractual partner) follows up strict process rules that can be easily configured. Contracts are sent to other organizations for approval right from the system in a format that is appropriate for a contractual partner.
The system controls receiving the signed document back.
Obligations are registered in the system, and when the time comes, a responsible employee automatically receives a notification. All information associated with obligation fulfillment gets recorded. At the end of the process, a responsible manager controls completion of all necessary works related to obligations.
The responsible employee is notified of the contract close-out. When closing the contract, the fact of fulfilling all obligations is verified and all corroborative documents are saved.
Audit & Reporting
Contractual processes may be analyzed from different perspectives and for different periods of time. For these purposes the system allows generating reports and using a KPI dashboard. With the electronic archive, particular contracts and associated items can be found and managed much easier.