Category Archives: Accounts Payable Automation

iPhone 6 and Invoice Management

Mobile content management trend is up like never before! A lot of businesses prefer to supply employees with mobility and ubiquitous access to corporate content. Indeed, using smart devices in professional life is a good opportunity to keep track of business issues and act faster on any changes. Invoice and expense report management are the business processes that brook no delays. Approving invoices on the go considerably reduces time spent on accounts payable processing and improves invoice management efficiency.

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4 Elements of Ideal Accounts Payable Software

What do accounts payable professionals consider ideal invoice management software? The one that provides automatic processing of invoices and related documents involving no human efforts? Or should such software streamline the whole process and make it more transparent for each participant? What is ideal accounts payable automation software for CFOs? We examined the topic from different perspectives and tried to formulate the main components of accounts payable software having divided them into 4 categories or basic elements.

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Mary Schaeffer: “I believe, virtually every company will be able to use automation of some sort”

We recently had an interview with Mary Schaeffer (, a nationally-recognized expert on accounts payable. Mary Schaeffer is the editorial director and publisher of Accounts Payable Now & Tomorrow (, a CRYSTALLUS, Inc. publication. She is the author of 101 Best Practices for Accounts Payable, Internal Controls for Accounts Payable and many other business titles. We asked Mary to give her opinion on several invoice management and accounts payable issues.

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Are You Afraid of Accounts Payable Pitfalls?

Working in an accounts payable department may turn into a real nightmare. Invoice processing errors result in horrifying overpayments, duplicate or fraudulent payments, payments to wrong vendors, late payments and forgotten discounts. However, AP automation software will always help you avoid these pitfalls, taking your business to the new level.


Invoice Management Bottlenecks Typically Faced by Accounts Payable Professionals

“Carrying out accounting and paperwork tasks related to the current efficient maintenance as well as processing company accounts payable transactions…” or “Receiving, entering, checking invoices and payment requests for corporate policies, matching them against purchase orders…” – these are common accounts payable specialist job descriptions, calling for highly skilled professionals and offering positions in very different companies. HR specialists enlist necessary skills that accounts payable specialists should possess: strong organizational skills, independent work skills, accuracy, analytical and problem solving skills, attentiveness. However, even if they find skilled and experienced accounts payable professionals, it does not guarantee faultless invoice processing.

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Kaizen for Accounts Payable (Part 2)

In our previous blog about Kaizen we told you how the Japanese philosophy can help increase your accounts payable department efficiency through applying the main 5 Kaizen principles. In this blog we’ll explain you the concept of waste, its negative impacts on the working process, productivity and try to give you several tips on how to avoid it.


Kaizen is based on making little changes on a regular basis: always improving productivity, safety and effectiveness while reducing waste. The concept of waste in Kaizen is defined as activity consuming resources (time, materials, money) but creating no value.

Wastes are the drivers of excess costs, delays and quality issues. The critical problem for management is not the one of knowing how to prevent a specific occurrence of waste. Instead, the critical problem is identifying the root cause of the waste and eliminating this cause.

Looking closer at a typical accounts payable department, we can identify several ordinary wastes declining the department’s performance efficiency. We can divide such wastes into the following categories: people waste, process waste, information waste and asset waste.

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